Before interns can be paid through this service, the following must be completed:
- Annual Agency-UNL “Umbrella” Contract
- Internship Memorandum of Understanding
- Payroll Documents
- Intern’s Weekly Time Sheet
Employers will first establish an “umbrella” contract which authorizes Career Services to provide intern payroll services and sets forth general responsibilities and terms of the agreement between UNL and the agency.
STUDENT STATUS AND WITHHOLDING
Students must be enrolled for at least one credit hour at UNL throughout the internship to be paid through student payroll. When a student has been selected for the internship, the student should contact Allison Wortmann to check eligibility to participate in the program and schedule an appointment to complete new hire paperwork.
Staff will verify the student’s enrollment at UNL. Social Security regulations waive taxing both student and employer as long as the student is enrolled full-time. UNL interns who graduate and are not continuing in a UNL graduate program lose their student status and are ineligible for internship payroll. Also, UNL graduate students may be ineligible for internship payroll if they are employed in a Graduate Assistantship at UNL. Check if your intern or a student you want to hire as an intern falls into one of these categories.
INTERNSHIP PAYROLL DOCUMENTS
The annual contract between the agency and UNL is supplemented by an individual Internship Memorandum of Understanding (MOU) outlining specific terms of employment. The student and supervisor will complete and sign the MOU and provide it to Allison Wortmann for processing.
If the agency wishes to extend an internship or change the pay rate of an intern, a new MOU must be completed and submitted to Career Services. Wage changes must begin at the start of a pay period. Likewise, should the activities or expectations of an intern change significantly, a new MOU should be completed and submitted to Career Services.
In addition to the MOU, students must complete initial payroll documents before they can start working Students should contact Allison Wortmann about required paperwork, providing their full contact information and agency where they will intern.
Most students must complete the below payroll documents personally in the Business Office located in 324 Canfield administration Building (third floor, north side) and bring their Social Security card and a voided check:
- I-9 (and documents for I-9 verification)
- Personal Data Form
- Direct Deposit Form
- Student Worker Agreement
WEEKLY TIME SHEETS
Once on the job, interns submit time sheets every Thursday. The intern’s agency supervisor (or designated representative) must sign these time sheets to verify hours worked and to authorize payment. Under no circumstances may one student intern sign the time sheets for another in lieu of a supervisor. Students are responsible for obtaining their supervisor’s signature and for delivering their original time sheets by 4 p.m. on specified deadlines. Employing agencies should keep a copy for their records. Time sheets submitted after the established deadline will delay an intern’s paycheck. Pay advices are available through Firefly.