Expectations of Advisors, Applicants, Institutions & Foundations

Expectations of Advisors, Applicants, Institutions & Foundations*

Expectations of Advisors
Every candidate who prepares an application for a nationally competitive fellowship will be mentored and evaluated in accordance with the stated criteria of the fellowship.

Fellowship Advisors will:

Balance the wants, needs and requirements of applicants, fellowship foundations and home institutions. Advisors’ overriding concern must be for student well-being, the integrity of their home academic institution, and the value of the process of applying for fellowships;
Encourage the intellectual autonomy and passion of character of each student with whom they interact;
Encourage students to self assess their qualifications for individual fellowships and to be realistic in their expectations of the process and the outcome;
Support a campus culture around fellowships that emphasizes consistent and fair promotion of fellowships, as well as awareness of the connections between campus strengths and specific fellowships;
Understand and effectively represent the specific selection criteria and goals of each fellowship as described in foundation materials, and convey them with fidelity to candidates;
Announce and promote scholarship and fellowship opportunities broadly, with adherence to the foundations’ stated criteria;
Educate the home institution’s administration and faculty about fellowship opportunities and ethical practices, including the campus role in student preparation and realistic expectations for fellowship results;
Respect foundation practices and maintain professionalism in all correspondence;
Avoid the appearance or an actual conflict of interest.
Ensure fairness and non-bias in interactions with candidates in fellowship processes;
Not accept gifts from students, faculty, foundations or administrators where there might be the appearance of a conflict of interest;
Insist upon applicants’ adherence to the highest ethical standards in preparing and submitting applications and supporting materials.

Advisor Expectations of Applicants
Prior to applications candidates will:

Engage in self-reflection, assess long-term goals, and search for appropriate programs and funding;
Pursue fellowships that support those goals, not fellowships that they must bend their goals to fit;
Be aware of the high level of competition and respect the value of the process.

During the applications process, candidates should:

Ensure that all application materials, including but not limited to personal statements, resumes, proposals, essays, shall be the sole and original work of the applicant. Cite any sources quoted or paraphrased;
Respond to campus and foundation communications in an honest and timely fashion;
Apply only to those fellowships in which they have a genuine interest;
Provide adequate and accurate information to recommenders in a timely fashion;
Neither compose their own letters for faculty to sign (even at the request of faculty) nor ask faculty members to show them their own letters of recommendation;
Make clear what information revealed to an advisor or recommender should remain confidential;
Include resume and application response items that reflect an accurate and substantive contribution;
Provide honest responses to questions in all practice and real interviews without aggrandizing accomplishments or providing deliberately misleading information to committee members;
Treat other applicants with respect and courtesy.

Guidelines for Institutions
Colleges and universities with students participating in or likely to participate in competitions for major fellowships bear certain ethical responsibilities both to the students and to the foundations/programs.

Those institutions will:

Support procedures whose aims are to provide a means of distinguishing merit among applicants for nomination or rating;
Supply accurate and thorough letters of endorsement and actively encourage writers of letters of recommendation to do the same;
Understand fellowship nomination criteria and advise and nominate students appropriately;
Maintain records of the institution’s participation in major fellowship competitions and protect those records, in accordance with federal guidelines;
Emphasize, through publicity and infrastructure, the value of students’ intellectual and personal development through the fellowship process.
When evaluating scholarship programs, use techniques that attempt to measure the value of the process of applying for fellowships, and take into account the highly competitive nature of fellowship competitions.

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