Summary of Functional Responsibilities:
· Primary lead for the management and operation of all administrative, program and facility functions for Columbus Gymnastics Center (CGC).
· Works co-operatively with Foundation for Youth (FFY) staff.
· Supports the Recreation/CGC Program Manager with the coordination and supervision of the department’s youth, adult and family programs as well as special events.
Specific Duties of the Position:
· Act as the primary manager for the Columbus Gymnastics Center which includes proactively managing the area. Specifics include but are not limited to: the hiring, training, evaluating, and when necessary, firing of CGC staff; providing coverage to the CGC programs when instructors are absent; formulating and monitoring budgets; setting staff and facility schedules; booking facility rentals; working cooperatively with Park Operations Maintenance team; and overall visioning for CGC.
· It is expected that this position will receive, understand and communicate Columbus Parks and Recreation Department, CGC, City and Recreation policies and procedures. Consistently enforce and educate CGC staff regarding City of Columbus, Parks and Recreation Department and Columbus Gymnastics Center policies.
· Develop a working knowledge of and application of the recreation duties to provide coverage for Recreation/CGC Program Manager in the event of absence or extra support as deemed necessary by Recreation/CGC Program Manager. These programs include: summer recreational day camp program; special recreation events such as the Columbus Farmer’s Market, After Prom, Mill Race Rentals, events at Mill Race, Fall Fest, etc.; and the supervised playground program. Level of responsibility depends on circumstances and needs as defined by the Recreation/CGC Program Manager.
· Meet regularly with the Recreation/CGC Program Manager about daily operations, schedules, program evaluations, budget tracking, staffing issues/successes, etc. Meet regularly with part-time/seasonal staff to ensure policies/procedures are being properly relayed and reoccurring training as required, is occurring.
· Work closely with Recreation/CGC Program Manager to ensure cross trained employees across all areas of recreation programming and CGC programming.
· Assist with coordination, planning & implementation of all aspects of all children’s pre-school and school age special interest classes.
· At all times, maintain exceptional customer service to all customers and represent the department in a courteous, professional and friendly manner. This includes responding promptly to public inquiries, concerns, complaints and suggestions in order to resolve issues and improve service.
· Coordinate and maintain facility rental schedules in the CGC facility. This includes in partnership with FFY staff for multi-area rentals, birthday party rentals, special events, and user groups/partners.
· Have a working knowledge of FFY programs and be able to assist customers when needed to help ensure high quality customer service for our partner.
· Work closely with parks Marketing Coordinator to promote programs and the CGC facility, including seasonal brochures, website updates and social media sites.
· Monitor industry trends by participating in professional organizations, attending conferences and workshops, and subscribing to relevant research publications. Explore creative options to implement those trends by evaluating the feasibility of implementation, preparing proposals for the Recreation/CGC Program Manager and ultimately the Associate Director of Recreation (in cooperation with Recreation/CGC Program Manager).
· Learn scheduling software for part time workers, and as Parks transitions to Executime, will learn to approve timesheets in Executime/ESS/MUNIS with training.
· Track monthly expenses incurred for FFY events for use of CGC facility and invoice them on a monthly basis.
· Actively participate in various parks department, Park Board, volunteer board, and committee meetings (levels of responsibility vary).
· Promote safety and quality in all programs at all times.
· Perform all other duties as assigned and in accordance to all standards and procedures.
Education and Experience:
· Bachelor’s Degree in a closely related field strongly preferred plus two years of experience in either cheer, dance, or gymnastics or related work desired.
· Must have experience in the following areas: budget development, staff supervision and training, instruction of cheer, dance or gymnastics.
· Individual must be willing to obtain, within an agreed upon timeframe, any necessary certifications.
· Proficient computer skills: Word, Excel, Access, Outlook and the ability to learn RecTrac (registration software).
· Valid Indiana driver’s license or ability to obtain one immediately and good driving record, sufficient to be covered by city insurance.
· Exercise independent judgement and discretion in scheduling and managing part time employees and the staffing needs for CGC programs, consistent with city policy.
· Exercise independent judgement and discretion in developing, planning and implementing Recreation programs with feedback from Recreation supervisory team.
· Work is of ordinary difficulty and complexity and is performed under general supervision. Requires a strong ability to prioritize and multitask.
· Supervises a staff of 30-35 part-time employees.
· Must be able to work with both internal and external customers to keep service and morale at the highest standard possible. External customers include user groups, volunteers and customers. Internal customers include department staff throughout other areas in the parks department.
· Will work evenings, weekends and mandatory overtime in order to effectively manage the city’s CGC and Recreation programs; on some days, may start work days late and/or split shifts (example: start at 10, or come in early and come back for more hours late in the day) to adequately supervisor CGC programming and Recreations programs.
· Position is Safety-Sensitive and subject to the City’s Drug and Alcohol-Free Workplace Policy which requires post-employment offer, pre-employment testing, random testing, post-accident testing, reasonable suspicion testing.
· OSHA-compliant work environment with regard to CDC COVID-prevention guidelines.
· Some light lifting of objects and spotting of individuals in the CGC environment are required.
Must reside in Bartholomew County or adjoining county within six (6) months of employment.
This position is subject to the City’s Drug and Alcohol-Free Workplace Program which includes: pre-employment testing, post-accident testing, reasonable suspicion testing, return-to-duty testing and follow-up testing.
This description is intended to describe the type of and level of work being performed by the person assigned to this job. It is not an exhaustive list of all duties and responsibilities required by a person and employees at the city may be given other assignments at will.
AN EQUAL OPPORTUNITY EMPLOYER